School Maintenance & Cleaning Checklist

A well-planned school maintenance program helps create a safe, healthy learning environment for students and staff. From HVAC systems and commercial kitchen equipment to facility upkeep, preventative maintenance can reduce unexpected downtime, improve energy efficiency and help schools stay compliant with health and safety standards. Use this school maintenance and cleaning checklist to prepare your facility for the school year and keep critical systems operating smoothly throughout the semester. Browse the maintenance checklist below to get your school ready for serving healthy lunches, providing cool air and more.

Quick Back-to-School Maintenance Timeline

60 Days Before School Starts

• Schedule HVAC inspections
• Test kitchen equipment
• Order replacement water filters
• Inspect roofs and drainage systems

30 Days Before School Starts

• Complete plumbing inspections
• Test emergency lighting
• Update classroom signage
• Clean kitchen ventilation systems

1 Week Before School Starts

• Replace HVAC filters
• Sanitize food prep areas
• Test thermostats
• Verify all safety equipment is operational

HVAC Maintenance

One of the most important parts of a school maintenance checklist is checking the HVAC system. HVAC services include the following tasks:

• Clean intake and exhaust vents
• Clean drip pans, drain lines, coils and more
• Check for excess condensation
• Test the function of the system dampers
• Clean or replace filters
• Check carbon dioxide levels
• Inspect ductwork
• Check for dust and mold
• Test thermostats

Kitchen Checklist

Keeping the kitchen clean and maintained is important for a successful school year. Use our kitchen maintenance checklist so you don’t miss any important steps:

• Inspect and clean the ovens, exhaust hood, dishwasher and refrigerator
• Check and sanitize the food prep equipment such as bowls, cookware and more
• Change the water filters

General Building Maintenance Tips

Along with the HVAC system and kitchen, there are a few general school maintenance tasks to complete that include:

• Electrical – When it comes to the electrical system, you’ll want to check for damage, test the circuit breakers, inspect plugs and switches and check that all tags are up to date.
• Plumbing – Be sure to check the septic tank systems, the water connections and pipes, check for damage around toilets and basins as well as check the conditions of the pipes.
• Interior Upkeep – Keep an eye out for leaks or water damage on the walls or ceilings, check door and window locks, update signage and inspect desks, chairs, and chalkboards in the room.
• Exterior Upkeep – Keeping up with the exterior of the school is just as important as the interior. Regularly check the roof, gutters, downpipes and drains, check the vents and external gas pipes, note and repair cracks, inspect windows and doors and ensure there’s no rust or wood rot in vulnerable areas.

In addition to the important upkeeping tasks above, you'll want a better idea of a summer cleaning checklist to get your halls shining for the next school year. Check out our helpful guide to learn more.